Technological solutions such as scanning invoice software are an integral part of any business. Over time, more and more companies have realized the advantages of this type of technology, which brings dividends in several directions – time, money and quality of work.
While in the past people only relied on manual document processing (which was also a cause of errors), today there are smart solutions like SmartSoft’ software for automatic invoice scanning and more. With its help, the workflow is optimized and greatly facilitated, and the probability of errors in the extraction of information is minimal.
What are the features of invoice scanning software?
Software technology works according to predefined criteria. SmartSoft Invoice Scanning is designed to scan and then import the extracted information, as the main goal is converting the paper document into an editable format that is then easy to process. Sorting and convenient storage of extracted information is also part of the functionality of the technology, which has the potential to classify data, reduce the likelihood of errors and save valuable time for employees.
Reducing the space required to store physical documents and reducing operational time for processing invoices and other documents are among the highlights of automatic scanning software. No matter if it’s paper invoices or PDF format, SmartSoft’s technology will handle each type perfectly. In addition, it can also process images, so in any case, the scan will be successful.
The ability to optimize and streamline the workflow that automatic scanning software gives users frees up valuable time for employees to focus on other matters, some of which are of key business importance. Such results from the use of the technology prove its effectiveness and make it even mandatory for today’s companies. For that reason, more and more companies decide using such software – it improves their business positions among competitors and makes the work flow much more optimized.
What are its benefits and how does it work?
Automatic invoice scanning process involves several steps – scanning and importing, intelligent data capture and exporting the information. Each of these stages is key to making document processing easy and error-proof. The main advantages of the technology are:
- the ability to scan different formats – SmartSoft’ software for scanning invoices can easily handle PDF files or image-type documents. The technology is designed to handle any type of document without any difficulty, making it an irreplaceable tool for any company – small or larger;
- automatic data extraction – SmartSoft Invoice Scanning can read two main fields – the document number and the supplier, and then when a new invoice arrives, the software extracts the information from it completely automatically;
- easy search in the archive of information – after the document has been converted to a pdf file, the data extracted from it can be easily found, as it is sorted according to the information extracted from the output fields. Digitizing invoices after their automatic scanning gives a huge advantage to employees who can organize them easily and quickly, taking advantage of their easy access;
- user interface which is user friendly – operators do not need to undergo special training to be able to work with the software for automatic invoice processing. Its interface is very efficient, making it easy to operate – manual intervention is only required when program settings need to be customized;
- OCR for unmistakable recognition – the high accuracy in the automatic scanning of invoices and then their archiving is due to the OCR technology that is also used in this type of digital tool. With its help, the probability of making trivial mistakes is reduced and high accuracy is ensured;
- multitasking – yet another reason to implement automatic invoice scanning software into your accounting process. The ability to process several documents at once gives technology an advantage, and a big one. you have access to a list of all invoices waiting to be processed – the program gives indications if everything is fine and if an operator should intervene to eliminate the problem.
In view of the information so far, it is clear that the software is an extremely useful technological tool thanks to which high efficiency is achieved in the processing of accounting information, and in addition, valuable time is saved. Therefore, it is important for every modern company to think about its integration into corporate structures – the more automated the accounting process is, the higher results will be achieved.
In which business areas it is applicable?
More and more companies these days rely on digital solutions to optimize their operations. Software for automatic scanning of invoices is among the technologies that deserve a place in any modern company that cares about its reputation and wants to have financial successes.
SmartSoft offers its customers excellent opportunities, and not only in terms of scanning invoices. You can also take advantage of other solutions such as document classification, OCR solutions and many more.
