The categorization of company documents is a process that is defined as laborious, time-consuming and error-prone. With the help of software for automated document classification, such accounting activities can be streamlined in order to better process invoices and other documents, which until recently could only be sorted and extracted manually. Such technological solutions are suitable for all types of businesses, because they optimize work processes in all departments, but especially in accounting.
How SmartSoft’s automatic document classification software works?
The intelligent classification of documents (even a large number) is a way to improve the results of the professional plan, to improve the business position of the company, as well as to completely satisfy both the partners and customers when it comes to the quality of document processing. The technology is defined as flexible and easy to work with, and can also be combined with other software used in the company. It is easy to set up, but along with these benefits, users will also find the following pluses:
- fully automated process – everyone knows that in the past the manual work with documents was a unique opportunity for the employees in the accounting department. Today, however, there is another way to classify technology – the software by Smart Soft optimizes the workflow on many levels and not only in terms of document processing. With its help, labor costs are reduced and more lasting relations are established with partners;
- easy access – the implementation may be based on the individual needs of the users, as the variant is available via the web browser, and the company may still use the server versions and self-purchased ones, so as to all business needs are met and satisfied. Such a setting is another reason to choose automated document classification over the manual alternative where we also find a high risk of errors;
- seamless integration into any company structures – the easy integration of the technology is among the numerous reasons why more and more companies from various business fields are betting on it. The tool can also be implemented in third-party applications, making it extremely flexible, reliable and easy to use and operate with;
- error reduction – there is no doubt that the manual work with the documents from any type is a process during which mistakes can be made when writing the names of the deliverers and payment amounts. For that reason, automated document classification is the best way to avoid such misunderstandings and focus on the really important things of the work process;
- easy database search – the ocean of information can make accounting work difficult if we have the task of finding specific data among the thousands of documents that can now be automatically classified and easily found later.
Automated document classification is an excellent opportunity that every enterprise should use because of its advantages. Smart Soft presents its customers with innovative solutions that can be boldly called a game-changer – dozens of advantages in one place that cannot be found anywhere else!
Why it is so necessary to modern business?
Modern business experiences a “hunger” for technological solutions to help improve professional results – profit, reputation, customer feedback, etc. Manual processing of documents, including their sorting, has long been considered a bad practice since there are many risk points with this approach. Software for automated document classification is a tool for streamlining work processes, but most importantly it saves valuable time that can be used for other business purposes.
Another important thing – think about the large piles of documents that accounting staff have to process in a short time… Isn’t this reason enough to replace manual labor with process automation related to data classification and extraction?
The benefits won’t just end with the sorting becoming automatic – in addition, it will improve the protection of company information and reduce the time to find a database. Instead of spending extra time on such tasks, you can focus on other tasks that are more important to the company than the classification such as business growth strategies etc.
Key points and possible challenges?
There are some factors that are determined to be challenges during automatic document processing. Moments such as the complexity of human language and all its nuances and the integration of technology with other software can complicate the process of classifying documents. The system in this case relies on OCR and its huge opportunities, which actually make automation possible for implementation.
Optical character recognition is a technology that reads characters from pdf and scanned documents even when they are not fully structured. It is the basic instrument that makes the extraction of information and the definition of documents an easy task, because everything happens automatically even without errors. Such innovative applications are a must-have for any modern company that strives for business growth and excellent professional results.
