If you work in an accounting department or are the head of one, you surely know how tedious and complex the activity of organizing, classifying documents, and then extracting key data from them (fields, ticks, etc.) can be. Supplier names, payment amounts and other details are important for the interaction between companies and their counterparties – in order to extract the data more reliably, it is good to bet on a program for automating the work process, such as the Smart Soft’s software.
What is important to know about automated document processing?
There are still people who are not fully confident in the benefits of automated document processing software. This is because most of us are used to process the documents manually and not relying on artificial intelligence or other technological solutions to process the important information.
In 21st century it is even desirable to implement such technology in company structures – this is how the company improves its profit and reputation in conditions of strong competition in all business spheres. Automated document processing is an innovative approach that has gained the interest of many small and large companies that have realized the need for a tool to optimize and rationalize the work process at all levels.
Another important thing worth saying about this software is its wide application and multiple functionalities. Automated document processing technology can be used in the commercial sphere, in the industrial sector, in the healthcare sphere, as well as in other business niches where there is a need for similar tools. This points to the flexibility of the software and its high adaptability.
What are the Smart Soft software solutions that modern companies can benefit from?
When it comes to automated document processing, it’s good to focus on its capabilities which are numerous. Let’s look at some of them:
- data detection – technology enables users to work with PDF files and paper documents without any problems, without having to process the information only and only manually. For this purpose, it is not necessary to make any additional settings so that the software can work and perform its assigned tasks as well;
- document classification – the large volume of documents is no longer a problem for the busy employees in the accounting department because a smart technology is now available to classify documents regardless of their type. It is an invaluable help for users whose main goal is to increase productivity in the accounting department (and not only), as well as to increase accuracy in document processing. No special settings are required, but the machine learning and technology enhancement feature is available;
- optical character recognition (OCR) – this technology is defined as a game changer for many companies, because thanks to it, critical moments related to efficiency, security and the speed with which documents and information are processed are improved. Automatic capture of key data even from images makes it possible to eliminate the risk of trivial errors that are often the result of manual work;
- solutions for pdf formats – the pdf format has been declared a standard at the world level, which necessitates the introduction of solutions that are fully adapted to this type of documents. Automated document processing can also handle the processing of PDF documents whose structure is predictable and easy to extract information from. Converting and managing exactly this kind of formats is also an occasion for the development of a special technology by Smart Soft;
- scanning – scanning of company documents is an integral part of the overall process of processing invoices, forms, contracts and others. This process, just like the others, can be fully automated thanks to the software solutions by Smart Soft. The automatic scanning technology can be connected to the scanners that the company uses, thereby optimizing the process to the maximum.
It became clear that automated document processing is not just some convenience but a real necessity that is worth imposing as a standard in every successful company. With the help of this technology, work is carried out in several directions – efficiency, rationalization and optimization, increasing accuracy, improving company reputation, and last but not least – reducing labor costs.
What are the advantages of such smart developments?
Automated document processing software has many advantages, which have already been made clear earlier. Streamlining the document processing benefits not only companies but also individuals. Developments for capturing the key data from invoices and contracts are needed by modern businesses for a number of reasons – fewer errors (often made during manual processing), higher efficiency and accuracy.
Conclusion
When it comes to good business results, it is definitely a good practice to bet on and rely on technology to automate processes related to document processing – archiving, scanning, data extraction and classification. Automated document processing software presented to the audience by Smart Soft is the key to good results during each of these workflows.
